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Get Ready for Google

Faculty and staff will soon join students on a single email and calendar system. The Office of Information Technology (OIT) is in the process of migrating faculty and staff email, now on two systems, to Google Apps. The move has already happened for some users and is expected to be completed by next summer. Students made the switch last fall.

Google Apps offers a number of productivity tools—Google Calendar, Google Docs, Google Sites, Google Talk, and Gmail with 7.5 gigabytes of storage—to facilitate collaboration and communication between students, faculty and staff. Google Apps provides user-friendly access over the Web and includes support for a wide variety of mobile devices, including Android, iPhone, iPad, and BlackBerry via Google Sync.

Why Google?

Outsourcing email is a growing trend in higher education because it enables universities to improve technology services while reducing costs. With Google Apps, OIT doesn’t need to maintain the hardware infrastructure or application software required to run the service. Google maintains and provides the service to the university for free and provides frequent updates, continually adding functionality to the service, while NC State focuses on administering the service.

There are some differences between Google Apps and the systems currently used by faculty and staff. For example, GroupWise users are able to send email attachments of up to 100 megabytes. In Gmail, the limit is 25 megabytes.

For more information, visit http://google.ncsu.edu. Expect an email from OIT when it’s your time to make the switch to Google Apps.

Responses (4 Comments)

  • Dr. Dan Graham

    As a long time Adjunct Prof. with no on campus office, I have been getting my ncsu.edu emails automatically sent to my home office email (grahamdn@bellsouth.net) for a long time.
    How will this change impact the situation of myself and numerous others in my situation ?
    Will I be able to have it set up again to have all my NCSU emails automatically sent to my present email address ?
    The nice staff person who set this up for me yrs. ago has since retired, and I would like to make sure this same situation can be set up again with the new system.

    Please explain and advise.

  • Stan North Martin

    Dr. Graham,
    Yes, you will be able to forward mail from your Google Apps @ NC State Gmail account to another account. We do encourage people to think twice about doing that however. As an adjunct it’s understandably a bit different, but OIT encourages employees to keep their NC State and personal email separate, particularly since work-related email is subject to the NC Public Records Law.

    Here’s a link with more information: http://google.ncsu.edu/what-best-way-forward-my-nc-state-gmail-non-nc-state-e-mail-address

    If you have questions about any of this, please do contact the NC State Help Desk and they will be able to assist and advise. They can be reached at help@ncsu.edu or 919.515.HELP (4357).

    I hope this helps.

  • Chandler

    Students CAN NOT wait for this to happen! It will be so helpful for our advisors, teachers and administrators to use google apps!!

  • Stan North Martin

    I agree with you Chandler. You might have heard about the new feature Google rolled out recently that allows users to set up time slots when they are available to be scheduled and then send out a link inviting others to schedule a meeting during that time slot.

    See http://googleenterprise.blogspot.com/2011/06/introducing-appointment-slots-in-google.html

    Once we roll out the new Google infrastructure (some time in July), this feature will be available on Google Apps @ NC State. Faculty will be able to set up times for office hours, advising sessions, etc., and allow their students to sign up for a specific slot. There are lots of other potential uses for this as well.

    The move to Google Apps will be a major transition for faculty and staff, especially for those who have been using GroupWise for an extended period of time. That said, Google is continually making improvements to these tools and has introduced some really innovative features.

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